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Freshers / Beginner level questions & answers

Ques 1. What does FERPA stand for?

Family Educational Rights and Privacy Act

Example:

FERPA ensures the privacy of student education records.

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Ques 2. Who is covered by FERPA?

All students in institutions that receive federal funding.

Example:

FERPA applies to colleges, universities, and K-12 schools that receive federal funds.

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Ques 3. What are considered education records under FERPA?

Any record directly related to a student and maintained by the institution.

Example:

Grades, transcripts, and disciplinary records are considered education records.

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Ques 4. Can parents access the educational records of their adult children?

No, not without the student's written consent.

Example:

Parents need the student's permission to access their educational records after they turn 18.

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Ques 5. What is directory information under FERPA?

Information not considered harmful if disclosed, such as names and addresses.

Example:

Schools may disclose directory information without consent unless the student requests otherwise.

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Ques 6. What rights do parents and eligible students have under FERPA?

The right to inspect and review education records, request amendments, and control disclosure.

Example:

Parents can review their child's educational records and request corrections if needed.

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Ques 7. How long must educational institutions maintain student records under FERPA?

At least 5 years after the student's last enrollment.

Example:

Schools are required to keep records for a specified period even after a student leaves.

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Ques 8. Can FERPA-protected information be shared during a health or safety emergency?

Yes, to appropriate parties if necessary to protect the student or others.

Example:

In cases of imminent danger, schools may disclose information without consent.

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Ques 9. Are there exceptions to FERPA's consent requirement?

Yes, for directory information, school officials with legitimate educational interests, and specific circumstances.

Example:

Certain situations allow disclosure without consent, as outlined in FERPA regulations.

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Ques 10. How can educational institutions ensure FERPA compliance?

By implementing policies, providing training, and maintaining secure record-keeping practices.

Example:

Regular staff training on FERPA guidelines and secure data storage are crucial for compliance.

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Intermediate / 1 to 5 years experienced level questions & answers

Ques 11. What is the role of a school official under FERPA?

School officials with legitimate educational interests can access student records without consent.

Example:

A teacher accessing a student's record for grading purposes is considered a school official.

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Ques 12. Can a student request the removal of directory information from public disclosure?

Yes, students have the right to opt-out of the public release of directory information.

Example:

A student may inform the school in writing if they do not want their information disclosed.

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Ques 13. What is the procedure for handling a FERPA violation?

Institutions must take corrective actions and inform the U.S. Department of Education.

Example:

If a faculty member improperly discloses student information, the institution must investigate and rectify the situation.

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Ques 14. How does FERPA apply to online and remote learning environments?

FERPA protections extend to online and remote learning, with additional considerations for data security.

Example:

Educational institutions using online platforms must ensure secure handling of student data.

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Ques 15. What is the difference between FERPA and HIPAA?

FERPA applies to educational records, while HIPAA covers health-related information in healthcare settings.

Example:

A university's health center must adhere to HIPAA for medical records, but FERPA governs academic records.

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Ques 16. Can a parent or eligible student request a copy of the student's education records?

Yes, educational institutions must provide copies upon request, usually for a reasonable fee.

Example:

A parent may request a copy of their child's transcripts for college applications.

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Ques 17. What is the 'need-to-know' principle in FERPA?

Information should only be disclosed to individuals with a legitimate educational interest in the student.

Example:

A school counselor may have access to a student's records to provide appropriate support.

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Ques 18. Can FERPA rights be transferred from the student to their parents?

Yes, if the student is a dependent for tax purposes, FERPA rights can transfer to the parents.

Example:

Parents may access their dependent child's education records without the child's consent.

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Ques 19. Are there any limitations on the disclosure of disciplinary records under FERPA?

FERPA allows the disclosure of disciplinary records to certain parties in specific circumstances.

Example:

Disciplinary records may be shared with other schools if the student is transferring.

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Ques 20. How does FERPA impact the use of student data for research purposes?

FERPA permits the use of de-identified data for research, with certain safeguards in place.

Example:

Researchers must ensure that individual students cannot be identified in published studies.

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