FERPA Interview Questions and Answers
Freshers / Beginner level questions & answers
Ques 1. What does FERPA stand for?
Family Educational Rights and Privacy Act
Example:
FERPA ensures the privacy of student education records.
Ques 2. Who is covered by FERPA?
All students in institutions that receive federal funding.
Example:
FERPA applies to colleges, universities, and K-12 schools that receive federal funds.
Ques 3. What are considered education records under FERPA?
Any record directly related to a student and maintained by the institution.
Example:
Grades, transcripts, and disciplinary records are considered education records.
Ques 4. Can parents access the educational records of their adult children?
No, not without the student's written consent.
Example:
Parents need the student's permission to access their educational records after they turn 18.
Ques 5. What is directory information under FERPA?
Information not considered harmful if disclosed, such as names and addresses.
Example:
Schools may disclose directory information without consent unless the student requests otherwise.
Ques 6. What rights do parents and eligible students have under FERPA?
The right to inspect and review education records, request amendments, and control disclosure.
Example:
Parents can review their child's educational records and request corrections if needed.
Ques 7. How long must educational institutions maintain student records under FERPA?
At least 5 years after the student's last enrollment.
Example:
Schools are required to keep records for a specified period even after a student leaves.
Ques 8. Can FERPA-protected information be shared during a health or safety emergency?
Yes, to appropriate parties if necessary to protect the student or others.
Example:
In cases of imminent danger, schools may disclose information without consent.
Ques 9. Are there exceptions to FERPA's consent requirement?
Yes, for directory information, school officials with legitimate educational interests, and specific circumstances.
Example:
Certain situations allow disclosure without consent, as outlined in FERPA regulations.
Ques 10. How can educational institutions ensure FERPA compliance?
By implementing policies, providing training, and maintaining secure record-keeping practices.
Example:
Regular staff training on FERPA guidelines and secure data storage are crucial for compliance.
Intermediate / 1 to 5 years experienced level questions & answers
Ques 11. What is the role of a school official under FERPA?
School officials with legitimate educational interests can access student records without consent.
Example:
A teacher accessing a student's record for grading purposes is considered a school official.
Ques 12. Can a student request the removal of directory information from public disclosure?
Yes, students have the right to opt-out of the public release of directory information.
Example:
A student may inform the school in writing if they do not want their information disclosed.
Ques 13. What is the procedure for handling a FERPA violation?
Institutions must take corrective actions and inform the U.S. Department of Education.
Example:
If a faculty member improperly discloses student information, the institution must investigate and rectify the situation.
Ques 14. How does FERPA apply to online and remote learning environments?
FERPA protections extend to online and remote learning, with additional considerations for data security.
Example:
Educational institutions using online platforms must ensure secure handling of student data.
Ques 15. What is the difference between FERPA and HIPAA?
FERPA applies to educational records, while HIPAA covers health-related information in healthcare settings.
Example:
A university's health center must adhere to HIPAA for medical records, but FERPA governs academic records.
Ques 16. Can a parent or eligible student request a copy of the student's education records?
Yes, educational institutions must provide copies upon request, usually for a reasonable fee.
Example:
A parent may request a copy of their child's transcripts for college applications.
Ques 17. What is the 'need-to-know' principle in FERPA?
Information should only be disclosed to individuals with a legitimate educational interest in the student.
Example:
A school counselor may have access to a student's records to provide appropriate support.
Ques 18. Can FERPA rights be transferred from the student to their parents?
Yes, if the student is a dependent for tax purposes, FERPA rights can transfer to the parents.
Example:
Parents may access their dependent child's education records without the child's consent.
Ques 19. Are there any limitations on the disclosure of disciplinary records under FERPA?
FERPA allows the disclosure of disciplinary records to certain parties in specific circumstances.
Example:
Disciplinary records may be shared with other schools if the student is transferring.
Ques 20. How does FERPA impact the use of student data for research purposes?
FERPA permits the use of de-identified data for research, with certain safeguards in place.
Example:
Researchers must ensure that individual students cannot be identified in published studies.
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